EVENT MANAGEMENT

ADI Meetings & Events has managed hundreds of events ranging from a few participants to many thousands. No matter the size or budget, we will take care of all event components:

CREATIVE DEVELOPMENT

Our clients are assured of the most innovative and creative travel programming possible. First, they won't experience "event fatigue" - no program content is ever bought "off the shelf." We don't copy other's ideas, nor repeat our own. If we are going to recommend a hotel, we visit it thoroughly first, talk to the management, judge for ourselves its applicability. If we are creating a tour, we walk it through from start to finish to ensure it is exactly what our clients will enjoy. Time consuming? Yes. Expensive? Very. We take the time and energy to ensure the program's content is the very best, every time.

COLLATERAL AND PROMOTIONAL MATERIALS

In addition to designing and operating events, we assist in the sourcing, purchasing and distributing of any promotional materials that support your event. As an official distributor of the Advertising Specialty Institute (ASI), ADI Meetings & Events has at its fingertips thousands of attractive and unique gifts designed to complement any sales or marketing effort. Whatever your needs are, room gifts, awards, travel products or mailing items, we can deliver.

ONLINE REGISTRATION & WEB-BASED MARKETING

ADI Meetings & Events offers a comprehensive and real time on-line database management reporting system that saves time and money for you and your company. Each online registration is tailored to your exact specifications and commonly includes:

Full attendee registration
Payment options
Optional tours and activities
Enrollment in classes or functions
Hotel reservations
Flight requirements
Health and dietary needs
Automatic e-mail confirmation

We offer our clients a variety of other web-based services to promote their program.

DATABASE MANAGEMENT

ADI Meetings & Events utilizes the most sophisticated database management techniques available. Example reports include:

Registration Pace Report
Attendee Report by Guest Name, Business Unit, etc.
Flight Status Report
Arrival/Departure Manifest
Financial Cost Reporting
Attendee Demographics Report
Guest Accommodations Report
Special Needs including dietary restrictions

FOOD AND BEVERAGE

ADI Meetings & Events offers complete menu planning, literally from "soup to nuts." We bring two decades of practical experience to the pre-planning and execution of catered events, and thousands of planned receptions and meals, from simple coffee breaks for a dozen to grand sit-down affairs for 3,500.

AUDIO VISUAL

Whether it is the President's address or a new product introduction, we ensure that your message is clearly communicated and goes off without a hitch. We support you, your staff and the production agency to make any audiovisual presentation run smoothly and professionally. ADI Meetings & Events has assisted in hundreds of staged presentations, from small assembly halls to the world's largest auditoriums utilizing web casting, multi-media productions, lighting, staging and theme décor.

ENTERTAINMENT

This is where the real fun begins... where your expectations and ADI's creativity can really make a program: We've been honored to work with some of the world's greatest entertainers, stage shows and musicians at a countless number of the world's greatest venues, from private homes to grand ballrooms of hotels, from convention centers to football stadiums.

AIRLINE RESERVATIONS

ADI Meetings & Events has its own fully owned and operated in-house travel department to handle all your airline needs. We are a fully licensed and bonded member of IATA and utilize the most advanced equipment to ensure the most efficient and cost effective, yet seamless air transportation possible.

TIMELINE FOR YOUR EVENT

One of the most perplexing aspects many corporate planners face when starting a sales or marketing event is - how do we get started, what do we do first? And what do we do next? ADI Meetings & Events has one word of advice... Relax! That's exactly why many corporations partner with ADI Meetings & Events We will ensure your entire event is scheduled correctly from start to finish.

PROGRAM MANAGER

Our experienced Program Managers are experts with a wide variety of talents. They have mastered an exhaustive training program in all required fields of corporate event management including:

Technology training
Pre-event management training
Venue research
Hotel selection
Ground operations
Negotiations and purchasing techniques
Advanced accounting, budgeting and financial forecasting
Contract review
Airline booking arrangements
International Air Transport Association (IATA) regulations
International travel requirements such as visas, health and safety issues
Informative pre-trip materials
Post trip analysis and final billing coordination

TRANSFER OF KNOWLEDGE

When a program has concluded, the ADI Team performs a post event analysis that documents the program's actual costs versus budget, cost avoidance issues and overall savings to the client. We feel that this "transfer of knowledge" is critical to management in understanding their return on investment. It further provides the foundation to make educated and informed decisions regarding future events.