Not all event management companies are the same and that's why we would like to share with you the ADI Advantage. Through our year's of experience and our dedicated staff, we have developed a first class, reputable event planning business that has served our clients which include car manufacturers, securities companies, national insurance companies, national restaurant chains, and television and radio stations. To give you an overview of how we handle business, here is a description of the areas of the program that add up to the ADI Advantage.

Program Manager
Creative Development
Collateral and Promotional Materials
Online Registration
Database Management
Food and Beverage
Audio Visual
Entertainment
Air Reservations
Timeline for your Event
Frequently Asked Questions

Program Manager

The Program Manager plays a central role in managing corporate events at ADI Meetings and Incentives, Inc. Our Program Managers are experts in a wide variety of talents, having gone through an exhaustive training program in all require fields of corporate event management including:
• Technology training
• Pre-event management training
• Venue research
• Hotel selection
• Ground operations
• Negotiations and purchasing techniques
• Advanced accounting, budgeting and financial forecasting
• Legal document review
• Airline booking arrangements
• International Air Transport Association (IATA) regulations
• International travel requirements such as visas, health and safety issues
• Informative pre-trip materials
• Post trip analysis and final billing coordination (worth it's weight in gold!)

Creative Development

At ADI Meetings & Incentives, Inc. our clients are assured of the most innovative and creative travel programming possible. Why?

First, you won't experience "event fatigue" - where many event management companies simply repeat a theme or destination over and over again, using what worked last year for one client to be used by another whether it is experienced in Mexico or Monte Carlo.

The ADI Advantage is that no program content is ever bought 'off the shelf'. We don't copy other's ideas, nor repeat our own. Why should we? Each client, each participant, each venue, each budget is unique unto itself and each event must be created with that uniqueness in mind.

Secondly, we never rely on the subjective judgment of another source. If we are going to recommend a hotel, we visit it thoroughly first, talk to the management, judge for ourselves its applicability. If we are creating a tour, we walk it through from start to finish to ensure it is exactly what our clients will enjoy. Time consuming? Yes. Expensive? Very. We take and time and energy to ensure the program's content is the very best, every time.

Finally, we are acting in our client's behalf when we create a memorable experience. The entire event is a critical reflection on how the client is perceived by their important suppliers, employees and even their own management. Anything less than the best will automatically reflect on our client.

Collateral and Promotional Materials

Besides the designing and executing of events, ADI Meetings also assists in the sourcing, purchasing and distributing of any promotional materials that support the incentive or meeting event.

As official representatives of the Advertising Specialty Institute (ASI) ADI Meetings and Incentives, Inc. has at its fingertips thousands of attractive and unique gifts designed to complement any sales or marketing effort. We are able to offer competitively priced promotional gifts for your program including; room gifts, awards, travel products and mailing items, most which can be personalized.

Online Registration

ADI Meetings and Incentives, Inc. offers a comprehensive and real time database management system and is...

• tailored to the exact specifications of each client's needs. Each delegate can register for the event, pay for all or any part of the program, select tours, specific hotel accommodations, enroll in various classes or functions, outline flight requirements, health and dietary needs, and then receive an automated email confirmation instantaneously. We also accept registration by mail-back, fax, and telephone if required.

• completely all-inclusive, containing a one-stop, integrated system that encompasses every conceivable element of online registration.

• a universal web-based system that is fully integrated with any other database solution.

• 100% secured and always maintained registration system. Credit card payments are handled by a 128-bit encryption system, the highest grade in the world. Retina scanning equipment ensures absolute physical security and password protection of all information is continually monitored.

Database Management

ADI Meetings and Incentives, Inc. utilizes some of the most sophisticated database management techniques available that are approached with the client's needs in mind. In many cases ADI Meetings and Incentives, Inc. has specifically designed and implemented database procedures which have become industry standards.

We communicate with our clients in the distribution of data by any method required, as frequently and in any mode or format they wish. A few of the many data reports we regularly prepare show

• Registration Pace Report
• Attendee Report by Guest Name, Business Unit, etc.
• Flight Status Report
• Arrival/Departure Manifest
• Financial Cost Reporting
• Attendee Demographics Report
• Guest Accommodations Report
• Special Needs including dietary restrictions

Food and Beverage

ADI Meetings and Incentives, Inc. offers, literally from soup to nuts, a complete food and beverage selection system for any event. We bring two decades of practical experience to the pre-planning and execution of catered events, two decades and thousands of planned receptions and meals, from simple coffee breaks for a dozen to grand sit-down affairs for 2,000.

From the initial budget stage through to decision on menus and food selection to the final checking of all catering details on site, ADI handles all questions, solves all challenges, and delivers memorable experiences.

Audio Visual

Ensuring that whatever the corporate message may be, whether it be the President's address or the new product introduction, goes off without a hitch is all part of the ADI Advantage. We are there to support you, your staff and the production agency to make any audiovisual presentation run smoothly and professionally.

ADI Meetings and Incentives, Inc. has assisted in literally dozens of staged presentations, from small assembly halls to the world's largest auditoriums.

Entertainment

Lights Camera Action!

This is where the real fun begins…where your expectations and ADI's creativity can really make a program an unforgettable experience.

ADI Meetings and Incentives, Inc.can bring to your party some of the world's greatest entertainers, stage shows and musicians. We've been honored to work with some of the top performers at a countless number of the world's greatest venues, from private homes to grand ballrooms of hotels, from convention centers to football stadiums.

You envision it, ADI Meetings and Incentives, Inc. can make it happen when it comes to memorable entertainment.

Airline Reservations

The plan fact is: transportation can make or break any event. For this reason ADI Meetings and Incentives, Inc. has its own fully owned and operated in-house travel department to handle all your airline needs.

ADI Meetings and Incentives, Inc. is a fully licensed and bonded member of IATA and utilizes modern equipment to ensure the most appropriate and cost effective air transportation possible is made available to our clients.

Timeline for Your Event

One of the most perplexing aspects many corporate planners face when starting a sales or marketing event is - how do we get started, what do we do first? And then what do we do next?

ADI Meetings and Incentives, Inc. has one word of advice…Relax! That's exactly why many corporations partner with ADI Meetings and Incentives, Inc. We will ensure the entire event is scheduled correctly from start to finish, including timelines, scheduling, deposits and data management, as well as the professional execution of your corporate event.