The ADI ADVANTAGE can help in: Site Selection Services Plan a Group Travel Incentive Plan an Individual Travel Incentive Plan a Meeting Event Management Services Post Event Analysis and Transfer of Knowledge

SITE SELECTION SERVICES

The success of your meeting or incentive rides on the destination that is chosen. With ADI Meetings & Incentives, Inc. we don't take any chances. We listen to your needs and what you want to accomplish. We will then begin our research process to find just the right proposed destinations. These decisions are based on our past experiences and contacts within the industry. But it doesn't stop there. We will personally visit the destination, if you wish, and check out the hotels and venues to ensure that they will be a perfect match for your program.

Once your destination is selected, we negotiate the contracts to hold space for your program. We will take the innumerable intricacies of the event and deliver the best value for your event budget.

Travel can create a memorable experience that will last a lifetime, versus other awards, such as cash.

A recent survey conducted by Wirthlin Worldwide showed that when cash was given as a bonus, 29% used the money for bills and 18% could not even remember where the money went. Is this the motivator you want to make your company more profitable?

We help you every step of the way including:

Determining your Program Objectives Defining your Audience Planning your Strategy Designing your Goal Measurement Budgeting for Results Motivating your Team Tracking and Posting Progress Announcing the Winners DELIVERING the AWARDS! Post Event Analysis and Final Billing Coordination

How much will an incentive cost? It should be self-liquidating. Use the ADI Budget Calculator to get started.

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PLAN AN INDIVIDUAL TRAVEL INCENTIVE

Individual incentive travel has emerged over the past decade due to its flexibility for dual-income families who can't always travel when the group travels.

Click here to see what our Individual Incentive Partners offer.

An individual travel incentive differs from traditional group travel awards in that each eligible participant may choose from a different destination and travel when they can travel.

ADI Meetings & Incentives, Inc. gives you more flexibility in the options you can provide to motivate your target audience. You can obtain all your travel awards directly through us. To see our individual incentive travel partners, click here.

ADI Meetings & Incentives, Inc. can assist you to ensure your individual travel incentive program is successful!

What are you trying to achieve?
Who is your target audience?
How will you communicate?
What is your budget?
Return On Investment.


Individual Incentive Award Partners

ADI Meetings & Incentives, Inc. has partnered with some of the premiere travel suppliers that offer flexibility, competitive rates, and superb service to make your individual incentive experience rewarding for both you and your participants!

Hotels/Resorts
Marriott Incentive Awards - Choose from over 1,700+ vacation locations represented by Marriott Incentive Awards™. Choices to fit every lifestyle and budget with Marriott Hotels, Resorts and Suites; Renaissance Hotels and Resorts; Courtyard by Marriott; Fairfield Inn; Springhill Suites; Towneplace Suites; Resident Inn by Marriott and Marriott Vacation Club International Villas.

Cruises

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PLAN A MEETING

To create a successful meeting, we will ask you some questions that will help lay the foundation for the program. ADI Meetings & Incentives, Inc. can assist in the initial planning, online registration, through delivery.

What is your meeting objective?
What is the meeting history for this group?
Who is your audience?
What are your strategic corporate goals for this meeting - educate, excite, motivate?
What will this program cost? How will the program be funded?
Program delivery.
Post Event Analysis. Review your ROI, cost savings, cost avoidance, program operations and budget.

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ADI Meetings & Incentives, Inc. has managed hundreds of events ranging from a few participants to many thousands. No matter the size or budget, we will take care of all event components:

Creative Development Collateral and Promotional Materials Online Registration and Web-Based Marketing Site Selection Negotiation Database Management Food and Beverage Audio Visual Entertainment Air Reservations Timeline for your Event Program Manager

CREATIVE DEVELOPMENT

Our clients are assured of the most innovative and creative travel programming possible.

First, they won't experience "event fatigue" - no program content is ever bought "off the shelf." We don't copy other's ideas, nor repeat our own.

If we are going to recommend a hotel, we visit it thoroughly first, talk to the management, judge for ourselves its applicability. If we are creating a tour, we walk it through from start to finish to ensure it is exactly what our clients will enjoy. Time consuming? Yes. Expensive? Very. We take the time and energy to ensure the program's content is the very best, every time.

COLLATERAL AND PROMOTIONAL MATERIALS

In addition to designing and operating events, we assist in the sourcing, purchasing and distributing of any promotional materials that support your event.

As an official distributor of the Advertising Specialty Institute (ASI), ADI Meetings & Incentives, Inc. has at its fingertips thousands of attractive and unique gifts designed to complement any sales or marketing effort. Whatever your needs are, room gifts, awards, travel products or mailing items, we can deliver.

ONLINE REGISTRATION & WEB-BASED MARKETING

ADI Meetings & Incentives, Inc. offers a comprehensive and real time on-line database management reporting system that saves time and money for you and your company. Check out our demo!

Each online registration is tailored to your exact specifications and commonly includes: Full attendee registration
Payment options
Optional tours and activities
Enrollment in classes or functions
Hotel reservations
Flight requirements
Health and dietary needs
Customized client reports
Automatic e-mail confirmation

We offer our clients other web-based services to promote their program through our . Take a look at our demo!

DATABASE MANAGEMENT

ADI Meetings & Incentives, Inc. utilizes the most sophisticated database management techniques available. Example reports include:

Registration Pace Report Attendee Report by Guest Name, Business Unit, etc. Flight Status Report Arrival/Departure Manifest Financial Cost Reporting Attendee Demographics Report Guest Accommodations Report Special Needs including dietary restrictions

FOOD AND BEVERAGE

ADI Meetings & Incentives, Inc. offers complete menu planning, literally from "soup to nuts." We bring two decades of practical experience to the pre-planning and execution of catered events, and thousands of planned receptions and meals, from simple coffee breaks for a dozen to grand sit-down affairs for 3,500.

AUDIO VISUAL

Whether it is the President's address or a new product introduction, we ensure that your message is clearly communicated and goes off without a hitch. We support you, your staff and the production agency to make any audiovisual presentation run smoothly and professionally.

ADI Meetings & Incentives, Inc. has assisted in hundreds of staged presentations, from small assembly halls to the world's largest auditoriums utilizing web casting, multi-media productions, lighting, staging and theme décor.

ENTERTAINMENT

Lights!Camera!Action!

This is where the real fun begins... where your expectations and ADI's creativity can really make a program:

We've been honored to work with some of the world's greatest entertainers, stage shows and musicians at a countless number of the world's greatest venues, from private homes to grand ballrooms of hotels, from convention centers to football stadiums. Here are a few pictures from our past shows:

AIRLINE RESERVATIONS

ADI Meetings & Incentives, Inc. has its own fully owned and operated in-house travel department to handle all your airline needs.

We are a fully licensed and bonded member of IATA and utilizes the most advanced equipment to ensure the most efficient and cost effective, yet seamless air transportation possible. For some airline reservation tips, click here.

TIMELINE FOR YOUR EVENT

One of the most perplexing aspects many corporate planners face when starting a sales or marketing event is - how do we get started, what do we do first? And what do we do next?

ADI Meetings & Incentives, Inc. has one word of advice... Relax! That's exactly why many corporations partner with ADI Meetings & Incentives, Inc. We will ensure your entire event is scheduled correctly from start to finish. To get your program started, contact us or check out our planning process.

PROGRAM MANAGER

Our experienced Program Managers are experts in a wide variety of talents. They have mastered an exhaustive training program in all required fields of corporate event management including:

Technology training
Pre-event management training
Venue research
Hotel selection
Ground operations
Negotiations and purchasing techniques
Advanced accounting, budgeting and financial forecasting
Contract review
Airline booking arrangements
International Air Transport Association (IATA) regulations
International travel requirements such as visas, health and safety issues
Informative pre-trip materials
Post trip analysis and final billing coordination (worth it's weight in gold!)

TRANSFER OF KNOWLEDGE

When a program has concluded, the ADI Team performs a post event analysis that documents the program's actual costs versus budget, cost avoidance issues and overall savings to the client. We feel that this "transfer of knowledge" is critical to management in understanding their return on investment. It further provides the foundation to make educated and informed decisions regarding future events.